programme

               Programme defines the itinerary for a Tour without specific dates.

       Programmes are defined by the Users.

       Itinerary consists of Accommodation, Transport and Miscellaneous activities.

       Costing can be generated for different number of pax once the programme is defined.

       Profit Margins can be defined at individual event level or as a whole for the costing.

       Programmes can be copied and modified to produce new programmes.

       Many Tours can be created for a Programme by contracting the Programmes.

contract

       Contract is used to generate the Tour Group and Tours.

       Each contract can include multiple programmes.

       Each Program in contract can generate multiple tours based on the frequency

tour group

            Tour Group is a folder to hold one or more Tours.

      Tour Groups can be created by the user manually or it can be generated as a
   result of contracting Programmes.

tour

       Tour is the actual events associated with the pax for the tour, with dates for
    the events specified.

       Tour is displayed on an easy to use screen called the On-Tour-Costsheet.

       All requisitions, amendments, cancellations and advances for the tour are handled
    from this screen.

       Total amount for the Tour, Invoiced amount for the tour, Confirmation status,
    Cancellation status of the tour is also available on this screen. 

             Tours belong to the following Product Types

       Tour Type (Contracted Round Tour)

       Hotel Only

       Miscellaneous Only

       Transfer Only

       Rent-a-car

       Handling

tour features

       Contains in-depth real-time information of each Tour.

       All activities needed to manage and control a Tour found in one screen.

       Requisitions (Hotel, Transport & Miscellaneous)

       Amendments

       Cancellations

       Tour Advances

       Invoices, Supplementary and Credit Notes

       Costing flexibility including details on profitability, mark-up, handling and adjustments.

       Flexible costing with instantaneous reflection of actual cost incurred according to tour
    itinerary modifications.

       Ability to cost in varying currencies.

invoicing

          Tours can be fully or partially invoiced

       Invoice can be generated in tour currency or in a different currency

       Invoice can be defaulted from

       On-Tour-Costsheet (For Individual Tour )

       Tour Group (For all  Tours in the Group )

       Generating Invoice for all Tours started within a period

Transport Management

 The Transport Management System was developed for the use of the Transport handling activities
 in the Tour Operations.

       Interface to Tour Operations

       Vehicle Requisitions

       Vehicle Allocation

       Allocation and settlement of Transport Advances

       Running Log Entries

 Post Tour Costing  

   The Post Tour Costing System is used by Accounts, who will extract the On-Tour Cost-Sheet information from the Tour Operation System.

   Invoices/ Bills received from the suppliers of the Tour activities are entered against the cost amounts of the Tours.

   If amendments are done in the Tour Operation System for the On-Tour Cost-Sheet already pulled by Post Tour Costing system of accounts, necessary adjustment entries will be sent to Post-Tour-Costing

   Invoices/ Bills received from the suppliers can be sent to GL., Accounts Payables, Accounts Receivables and an external Accounting system after approval.  

 reporting

       The DMSiTOS system has a comprehensive report generation facility and reports are divided
 into the three categories mentioned below

       Operational Reports

       MIS Reports