DMS FreighTrak Modules

1.     Depot Operations

This module has been designed to handle container yard movements. It captures inward containers from the gate entry and manages them till they leave the container yard. It monitors the stock position by providing valuable information to the management as well as for the container owners. The most important feature in this module is the invoicing capabilities for lift-on, lift-off containers, stored containers, shifting and on-off hire containers.

a.      Invoicing (Support Module)

b.      Container history records are maintained for reference.

c.      EDI Reporting

d.      Customer connections for cargo consolidators / shipping lines. 

Invoice types can be defined by users. Customers can be allocated to each invoice type, and invoice
generation can be done in bulk in different frequency.

EDI and Text file generation for principles are some of the data extracting capabilities available in this module.  Generating these files and automatically emailing is also possible.

2.     Container Repairs

The Container Repair module is designed to facilitate container repair related operations such generation of repair estimates (after entering survey entries), approval of repair estimates and repair invoicing.

Allows user to create initial data elements such as damage codes, repair codes and map each damage code with relevant repair codes. To perform this function, it also allows the users to define repair tariffs for each customer.

When entering survey details it captures the damaged item codes, and the system automatically populates its corresponding repair code and the user can select the appropriate dimensions etc.

Once the container owner finalizes the repair estimate, the user can approve the estimates, which have been already generated. If there are any rejected entries, those entries can be rejected through this process.

After repair is completed, to terminate the repair work and indicate the container available status the repair completion process is done.

Allows the generation of repair invoices based on completed repair estimates for container owners.  Repair invoicing option is provided with a set of additional features such as re-print facility, modification and cancellation.

3.     CFS Operations

The Container Freight Station (CFS) Module has been designed to facilitate the following requirements in a CFS Operation. 

a.      Storage and Stuffing Operation

• Accepting cargo from consolidators.

• Tallying cargo according to Load Plan.

• Allocation of Seal Numbers to containers.

• Transportation of load containers (LCL/FCL).

• Tracking available / loaded container information through reports and inquires.

• Providing stuffed / un-stuffed cargo details.

• Invoicing for stuffed containers.

• Customer connections for cargo consolidators / shipping lines. 

b.      De-Stuffing, Storage and Delivery

• Main Manifest Capture and Transfer
     - EDI Facility
     - Text File Facility

• Prime Mover / Container Gate Entry and Gate Out

• Warehouse Management (For Port Operations…Can be used for other warehouses too)

• De-Stuffing

• Delivery Operation

• Billing Operation (For Port Operations)

• Bank Guarantee and Consignee Credits

4.     Trucking Operations

The system breaks down the daily trucking operation into four clear functional areas:

• Allocation of drivers and assistants to prime-movers

• Creating and managing trucking jobs

• Tracking container movements, and

• Invoicing completed jobs.

Job management is a key area in any trucking operation. The system allows you to manage your trucking jobs through four screens.

• Job Entry: - This is where you first define a job from a customer. You can enter any number of job destinations in one job.

• Job Completion/Close: - On completing a job, an authorized person should complete the job. On validating the completion by using the job validation, it is possible to close the job permanently.

• Job Validation: - An authorized person should validate all completed jobs for correctness.

• Job Cancellation: - This is available for authorized personnel to cancel a job.

The system maintains customer details including rates for all possible trucking movements of that customer. These rates are then used to calculate the trucking charges in invoicing.    

The Tracking Container Movements screen is used to manage the tracking of a particular job. All container movements are entered against a selected job. Data captured on each movement includes from/to locations, container details, date/time, prime mover / trailer allocation, type of movement (placement or collection), and demurrage hours. This screen contains status flags that display the job completion / close status, job cancel status and container invoice status.

The Trucking system also contains an extremely powerful inquiry system from which you can monitor the progress of individual containers as they pass through the system. We have a comprehensive range of reports available.  Not only will they give the progress of the jobs, but also help analyze revenues, and manage resources. The container inquiry allows the user to query the current status of a specific container in the system. You can enter the container number and get the following information:

• Job details to which the container belongs to

• Invoices raised for the job to which the container belongs to

• Movements of the container

5.    Warehouse Management

Warehouse Management Module is designed to maintain one or more warehouses whose purpose is for segregated material storage, distribution in multiple locations, track stock keeping units (SKU) functionality and performance measure at each stage.  Following are the key features addressed in this module.

• Accepting cargo from Factory and allocating goods according to automatically generated Location Slip.

• Issuing of Goods.

• Shifting of Goods.

• Tracking available / loaded

This module allows users to enter details of cargo such as Product code, supplier code, Batch Code Invoiced quantity, received quantity, expiry date etc. When the user defines the storage type and no of items, the system will automatically generate Location Slips. Depending on the quantities received, the user can generate GRNs or PANs (Production adjustment note).

Storage types can be defined in the masters. This information is used by the system to automatically allocate goods to available spaces.

This module is mainly used for warehouse management activities.

6.     Warehouse Operation

Warehouse Module identifies information as well as an invoicing system which comprises of one or more warehouses, which are used for storage of goods and handling warehouse activities for customers. Warehouse Module is comprised with the following activities.

• Cargo Entry

• Cargo Storage

• Warehouse Rental

• Issuing of goods

• Generate invoices

The cargo entry operation is a point where the consolidated cargo is entered to the system from customers. It allows the user to enter cargo details such as consignee, width, height, length, weight, number of pieces etc., which are accepted through the Goods Received Note. 

The cargo storage operation allows the user to enter storage details of cargo.

In order to generate Gate Pass, user has to enter Product code, to customer and quantity issued.
Invoicing can be done in the following categories.

Rental Invoice
Rental invoices for yard rental, Container rental and Warehouse rental.

Storage Invoices
This invoice is for storage based on CBM SQFT or Other measurements (FREIGTTON, items etc)

Handling invoices
Once the goods are stuffed or de-stuff, it can be invoiced. 

Miscellaneous
Electricity and other miscellaneous expenses.

7.     Container / Reefer Rental

Rental of Containers and reefers are the two areas identified in this module. Main activities are as follows:

• Operations of planning

• Container rental

• Charges

• Stock and Issue goods

• Return Containers

• Invoicing

Firstly the module allows the user to enter details about the condition of container/reefer, before renting out. Both parties have to confirm the given details. At the end of this process it generates relevant Container Release Note.

When hiring, the container, customer code, on-hire date, and current location. Information about deposit can also be entered. This operation allows the user to enter charges related to the hire. Once the charge type is specified, it will automatically display the Invoice type. The Amount and the duration for that transaction is also entered at this point.

Some customers keep the container/reefer with goods at the yard. The yard will maintain its stock and handle issues. Users can enter repair details. Repair Job No, repaired date, repair cost and details about the spare parts been replaced for that container/reefer.

Invoice details will get populated automatically. Invoices could be printed, by clicking a button. Following are some of the Invoicing categories.

- Rental Invoice

Rental invoices for Container rental or Reefer rental charges. 

- Storage invoices

This invoice is for storage based on CBM, SQFT. 

- Handling invoices

Handling invoices are generated for handling operations like stuffing de-stuffing, lift-on lift‑off  

- Electricity invoices

Electricity invoices are generated for reefers that are plugged in.
 

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